About the Role
Location: Los Angeles, CA (Hybrid Remote considered; office commute 2 days a week)
Hours: Monday to Friday; 9:00am to 6:00pm
Compensation: $18.00 – $22.00/HR (DoE) + benefits
Job duties include:
Maintains the invoices and statements from all the vendors; files and organizes the documents.
Reviews and verifies all the invoices and statements; contacts the related sections, vendors, and hotels immediately to resolve the discrepancy when questionable charges appear on the statements.
Processes payments for the vendors, other branches, credit cards, wholesale costs in a timely manner.
Directs all deposits and payments, issues the checks for payments/refunds.
Processes expenses for business trips and employee discounts.
Research for unpaid invoices.
Performs the journal entries of costs and expenses into the system.
Monitors and closes the petty cash on a monthly basis.
Posts daily cash receipts and deposits from various sales commissions into appropriate ledgers.
Posts a receipt of payment on each customer’s account; keeps track of collection status for each customer and follows-up on any delinquent accounts.
Makes deposits and performs the data entry into the system; enters the sales and deports data into GP, etc.
Issues invoices and receipts as necessary; invoices vendors, invoices HQ overseas for the Hotel Reservations department and Tour Operation department, manages invoices for group companies.
Manages commissions for employees.
Generates accounts receivable report and daily cash sales report.
Prepare for bank deposits and record the transactions.
Creates reports for unpaid deposits, discrepancies, losses, and balances for accounts receivable.
Processes various expenses such as general payments, Master Card, etc.
Creates and maintains financial documents.
Manages funds and resources.
Maintains and processes tasks on line (Authorize Net, AMEX, Banks, etc.)
Operates accounting related software (HOPS, Challenge, Apollo, GlobalWare, IAR, ARC, GP, etc.)
Must be bilingual in Japanese/English
Must have past experience in accounting
Knowledge of basic bookkeeping procedures
Familiarity with finance regulations
Good math skills and the ability to spot numerical errors
Hands-on experience with MS Excel and accounting software (e.g. QuickBooks)
Ability to handle sensitive, confidential information