About the Role
Location: Los Angeles, CA Compensation: $65,000/YR~ (Exempt) + benefits
Job duties include:
Manage various aspects of events, such as venue sourcing, online seminar platform setup, guest lists, room setups, seating, vendor/speaker payments, audiovisual, catering, staffing, and run-of-the-show management
Assist with pre-event planning and coordination under the direction of the Senior Liaison Manager
Create event orders and communicate the requirements of events to other company associates and departments to ensure flawless execution based on the needs of each event
Collect all the necessary information and materials from the event team, clients, and stakeholders. Among them are coordination, staffing, the run-of-the-show schedule, presentation materials, and information about other events occurring in the surrounding area
Oversee events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, organizing vendors, and managing breakdown
Observe day-to-day activities and identify areas for improvement
Create event websites, registration websites, and corresponding follow-up emails based on the unique needs of each event and monitor and manage registrations/RSVPs
Work with PR/Marketing and Planning teams to create surveys for each event and exhibition. Gather, tally, and distribute survey results
Work closely with the PR/Marketing team to create and send out newsletter and event announcement emails
Maintain and update company’s contact database and newsletter subscribers
Create and distribute post-event/online seminar reports, including attendee statistics, survey results, summaries, and images
Create, edit, and review presentation materials for events including slides, photos, videos, etc.
Monitor and record KPIs related to the event operations
Provide facility tour to vendors and partners
Must be bilingual in English/Japanese
Bachelor Degree required; Business, Hospitality Management or relevant field preferred. Otherwise, a minimum of seven years of work experience in related fields is required.
Minimum 3 years of event management experience is required
Minimum 1 year of experience in dining services
The basic knowledge of standard audio-visual equipment setup.
California Food Handler Card (CFH Card).
Ability to lift at least 30 lbs. without assistance
Excellent communication and interpersonal skills
Strong critical thinking and analytical skills
Can work efficiently and effectively during stressful times
Possess outstanding vendor and client management skills
Strong PC and MS Office, Adobe skills