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Japanese Bilingual Accounting Assistant

Los Angeles, CA, USA

Job Type

Full-Time; Direct-Hire

About the Role

Location: Los Angeles, CA (Hybrid Remote considered; office commute 2 days a week)

Hours: Monday to Friday; 9:00am to 6:00pm

Compensation: $18.00 – $22.00/HR (DoE) + benefits

Job duties include:

  • Maintains the invoices and statements from all the vendors; files and organizes the documents.

  • Reviews and verifies all the invoices and statements; contacts the related sections, vendors, and hotels immediately to resolve the discrepancy when questionable charges appear on the statements.

  • Processes payments for the vendors, other branches, credit cards, wholesale costs in a timely manner.

  • Directs all deposits and payments, issues the checks for payments/refunds.

  • Processes expenses for business trips and employee discounts.

  • Research for unpaid invoices.

  • Performs the journal entries of costs and expenses into the system.

  • Monitors and closes the petty cash on a monthly basis.

  • Posts daily cash receipts and deposits from various sales commissions into appropriate ledgers.

  • Posts a receipt of payment on each customer’s account; keeps track of collection status for each customer and follows-up on any delinquent accounts.

  • Makes deposits and performs the data entry into the system; enters the sales and deports data into GP, etc.

  • Issues invoices and receipts as necessary; invoices vendors, invoices HQ overseas for the Hotel Reservations department and Tour Operation department, manages invoices for group companies.

  • Manages commissions for employees.

  • Generates accounts receivable report and daily cash sales report.

  • Prepare for bank deposits and record the transactions.

  • Creates reports for unpaid deposits, discrepancies, losses, and balances for accounts receivable.

  • Processes various expenses such as general payments, Master Card, etc.

  • Creates and maintains financial documents.

  • Manages funds and resources.

  • Maintains and processes tasks on line (Authorize Net, AMEX, Banks, etc.)

  • Operates accounting related software (HOPS, Challenge, Apollo, GlobalWare, IAR, ARC, GP, etc.)


  • Must be bilingual in Japanese/English

  • Must have past experience in accounting

  • Knowledge of basic bookkeeping procedures

  • Familiarity with finance regulations

  • Good math skills and the ability to spot numerical errors

  • Hands-on experience with MS Excel and accounting software (e.g. QuickBooks)

  • Organization skills

  • Ability to handle sensitive, confidential information

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