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Japanese Bilingual Senior Administrator (2080)

Irvine, CA, USA

Job Type

Full-Time; Direct-Hire

About the Role

Location: Irvine, CA Compensation: $65,000 - $80,000/YR (Exempt) + benefits

Job duties include:

  • Assist accounting with processing information in payroll system; information may include new employee set up, employees’ hourly rates, salaries, time worked for freelancers, paid leave and holidays, deductions, garnishment, and withholding, address changes, and other maintenance.

  • Administrate and coordinate 401K Retirement Plan for the group companies with outside financial adviser and service provider as per the Plan Document in compliance with related IRC and ERISA law

  • Assist with recruiting/on boarding process for hiring; unemployment and COBRA coverage process upon terminations/voluntary leave.

  • Maintain compliance with federal, state, and local employment and benefits laws and regulations such as USCIS Form I-9 Employment Eligibility Verification; Periodically audits Forms I-9 as well as maintenance of employees’ W-4 form

  • Obtain and file W-9 form upon procurement of outside specialists (independent contractors/freelancers) as well as confidentiality agreements required under the company policies

  • Report, maintain, and monitor all workers’ compensation case file; follow up on open cases. Also responsible for insurance underwriters’ workers’ compensation coverage audit procedures

  • Communicate with insurance agencies to provide certificate of insurance to third party business entities/customers; assist management to procure insurance coverages

  • Administrate health care plan for group health plans, and monitor employee eligibility for benefits plans, review benefits with employee and processes enrollment, cancellation or changes. Responsible for payroll deductions on a part of employee options in the payroll module

  • Act as an employee relations and communication specialist

  • Assist management team in the process of employee performance evaluations and appraisal

  • Administrate benefit of expatriate working with Overseas HR manager of the parent company

  • Identify opportunities for process improvement, improve current corporate administration and HR processes, policies and systems

  • Assist with ad hoc general affairs and administrative duties as assigned


  • Must be bilingual in Japanese/English

  • Proven working experience in Human Resources and/or general administration

  • Excellent communication and interpersonal skills

  • Strong problem solving and creative thinking skills

  • Excellent organizational skills, ability to multi-task with attention to detail

  • Strong computer skills with proficiency in Word and Excel

  • Ability to work in a team setting as well as independently

  • Must be available for business trips (about every two months)

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