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Office Administrator (Bilingual English/Japanese) - 2096

El Segundo, CA, USA

Job Type

Full-Time; Direct-Hire

About the Role

Location: El Segundo, CA (Hybrid: 3 days at office, 2 days remote) Industry: TradingShift: Monday to Friday, 8:00AM to 4:00PM OR 9:00AM to 5:00PM Compensation: $65,000 - $85,000/YR (DoE); + benefits

Job duties include:

  • Answer and transfer phone calls, screening when necessary

  • Prepare for guests' arrival through tenant portal, welcome and direct visitors and client.

  • Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed

  • Respond to and resolve administrative inquiries and questions

  • Ensure timely payment of invoices using Pega, Concur, and SAP

  • Prepare various applications for approvals through appropriate system

  • Create office budget and allocates to business areas

  • Coordinate and schedule travel, meetings, and appointments for managers or supervisors

  • Maintain office supplies and coordinate maintenance of office equipment

  • Maintain a system for recording expenses and other data

  • Communicate with the building management, as well as vendors whenever needed

  • Support Branch General Manager for office relocation project

  • Submit service requests and vendor registrations

  • Provide administrative support to Business groups in office

  • Organize various office events

  • Perform other related duties as assigned


  • 3+ years of experience in administrative role

  • Bachelor’s Degree

  • Must have past experience with SAP

  • Excellent verbal and written communication skills

  • Excellent interpersonal and customer service skills.

  • Proficient in Microsoft Office or related software.

  • Excellent organizational skills and attention to detail.

  • Basic understanding of clerical procedures and systems such as record keeping and filing.

  • Ability to work independently.

  • Bi-lingual in Japanese is a plus

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