About the Role
Location: El Segundo, CA (Hybrid: 3 days at office, 2 days remote) Industry: TradingShift: Monday to Friday, 8:00AM to 4:00PM OR 9:00AM to 5:00PM Compensation: $65,000 - $85,000/YR (DoE); + benefits
Job duties include:
Answer and transfer phone calls, screening when necessary
Prepare for guests' arrival through tenant portal, welcome and direct visitors and client.
Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed
Respond to and resolve administrative inquiries and questions
Ensure timely payment of invoices using Pega, Concur, and SAP
Prepare various applications for approvals through appropriate system
Create office budget and allocates to business areas
Coordinate and schedule travel, meetings, and appointments for managers or supervisors
Maintain office supplies and coordinate maintenance of office equipment
Maintain a system for recording expenses and other data
Communicate with the building management, as well as vendors whenever needed
Support Branch General Manager for office relocation project
Submit service requests and vendor registrations
Provide administrative support to Business groups in office
Organize various office events
Perform other related duties as assigned
3+ years of experience in administrative role
Must have past experience with SAP
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as record keeping and filing.
Ability to work independently.
Bi-lingual in Japanese is a plus